Are you a WooCommerce store owner looking for a simple and easy way to export your order data?
Exporting your WooCommerce order information can be incredibly useful for many reasons. It allows you to share the data with third parties, integrate it with other tools, or keep a backup for future reference.
In this comprehensive article, we'll share three easy methods to export your order data in various file formats:
Let's dive right in!
CSV, Excel, and XML are common and widely supported file formats that make it easy to store, share, and edit data in bulk. When it comes to your WooCommerce store, being able to export your order data in these formats can be incredibly useful for many reasons. These include:
Now that we know the benefits of exporting order information, let's look at the different methods available to export the data.
If you need to export basic WooCommerce order data in a CSV format, the built-in WooCommerce export functionality makes it easy to do.
Here's how you can export your orders to CSV:
The exported CSV file will include basic order information such as:
In addition to the CSV export option, you can also download your order data in XML file format using the built-in WordPress export tool.
This method can be particularly useful if you're looking to integrate your WooCommerce order information with other business tools or systems that accept XML data inputs.
To export your WooCommerce orders to an XML file, follow the below steps:
The above two methods are straightforward and do not require a plugin to export the data. These methods work great if you just need basic order information.
However, if you require more advanced or customized export options for your WooCommerce order data, using a dedicated plugin can give you that freedom.
Here are some key reasons why you should consider using a third-party export plugin:
From the above points, it is clear that for store owners who need more flexibility, using an export orders plugin gives that power.
There are a number of dedicated plugins available. However, WP All Export stands out as the best for its user-friendly interface and powerful customization features.
Let's now look at the step-by-step process of using WP All Export to export your order data in CSV, Excel, or XML formats.
WP All Export is an excellent plugin for exporting WooCommerce orders. It comes with advanced features and allows you to export your order data in many formats, including CSV, Excel (.xls and .xlsx), and XML.
One of the standout features of WP All Export is its intuitive, drag-and-drop interface that makes exporting order data easy, even for beginners. The plugin comes packed with features, such as:
To get started with WP All Export, you'll first need to purchase the premium version of the plugin. We’ll recommend the WooCommerce Pro Package or higher as it includes support for both importing and exporting WooCommerce data. Once you have the plugin files, simply install and activate them on your WordPress website.
After setting up the plugin, let’s look at the below steps to export your WooCommerce orders.
Start by navigating to All Export › New Export in the WordPress admin menu and choose WooCommerce Orders as the export post type.
WP All Export will scan your database for all the order details and show you the number of orders that will be exported.
Not every recipient of your WooCommerce order data is interested in all of your orders. Some may only want new or recent orders. Others may only want orders for certain products or those destined for specific geographic regions.
One of the powerful features of the WP All Export plugin is its ability to filter your WooCommerce order data before exporting.
To set up your filters, simply expand the "Add Filtering Options" panel and start adding your custom filter rules.
Each filter rule consists of three values: an element, a rule, and a value.
In this example, we're requesting all orders that have an Order Date => 01/01/2018.
You can also add multiple filter rules and combine them using "AND" or "OR" logic. This gives you granular control in specifying exactly which orders to include in your export.
Once you have filtered your orders, click Customize Export File at the bottom of the screen to move to the next step.
WooCommerce includes a lot of data fields for each order. In most cases, you may only want to export a selected few of those fields. If you have two different use case, you'll likely need to export orders with different fields. For some use cases, you may even want to export order custom fields.
WP All Export solves this issue with a drag and drop intuitive interface, which lets you add order fields into its column selection area. You can expand the various tabs listed in the Available Data section to see the fields (columns) available for export.
The same interface also lets you rearrange the columns in any order you see fit using the same drag-and-drop feature. If you add any field by mistake, you can also easily remove it by dragging it out of the selection area.
Don't like the name of a column? You can easily change it by clicking the field in the selection area and typing the new name. For example, you can easily rename the Order Total column to "Amount."
Need to combine data fields into one column? You can do that too by clicking the Add Field button and selecting the Custom export field option. Then, drag and drop multiple data fields to the box. For example, you can easily merge the first name and last name fields into a single "Name" column.
Need to modify the data contained in a field? WP All Export also lets you add a PHP function in the Custom export field box to modify field values on the fly. For example, you can add a PHP function to change full state names to abbreviations. You can also create your own custom function. This gives you almost unlimited power to modify data.
After you've added all the fields, you can preview the export file to see how it actually looks. Click the Preview button and WP All Export will show you a preview of the first 10 orders.
WP All Export lets you export WooCommerce orders in a file format of your choice. You get options to choose between CSV, Excel (.xls and .xlsx), and XML file format.
On the same page, expand the Export Type panel near the bottom of the screen and choose between spreadsheet and feed type. Based on your selection, WP All Export will let you choose either CSV, Excel xls, and Excel xlsx, or Simple XML Feed and Custom XML Feed.
After you select the file format, click the Continue button at the bottom to move to the next step.
In addition to on-demand exporting, the WP All Export plugin also offers scheduling options to automate your WooCommerce order exports. This is incredibly useful if you need to regularly sync your order data with external tools or services.
The plugin uses cron jobs to automate the export. You can either manually configure cron jobs on your server or use the optional paid service provided by WP All Export to set up automatic scheduling.
Automatic Scheduling costs $9/month for unlimited exports on unlimited sites. After your purchase, simply expand the Scheduling Options section and select Automatic Scheduling.
Here, you can choose whether you want the exports to run weekly or monthly, and select the specific days and times that work best for your needs.
For example, in this screenshot, we're scheduling an order export to run at 2:00 a.m. every Tuesday.
You can also set up the cron jobs manually on your server.
This looks complicated, but WP All Export offers complete documentation.
On the same page, WP All Export also lets you configure various advanced export settings options. All these options are self-explanatory and can be enabled by clicking the simple checkbox.
One of the unique features in the list includes enabling real-time export of orders. This opens up many possibilities as you can pair this with Zapier to connect with more than 5000+ apps. This includes connecting email marketing tools, CRM, or other business tools.
The process is relatively simple but involves many steps, so instead of walking you through the entire process, here are some video made specifically on this topic.
To learn more about other settings in the list, refer to our dedicated article on export settings.
When you've configured everything, add a custom file name and click the Save & Run Export button to move to the next step.
Apart from real-time export, WP All Exports also lets you do on-demand export of your orders. Based on the number of orders, it'll take a few minutes to run the export. It will notify you when the file is ready to be downloaded.
Based on the file type you selected in Step 4, WP All Exports will give you various options to download the file. You can either:
The second option will come in handy if you plan to migrate the order information to another site.
It also lets you generate a secure URL for your export which gives you direct access to the export file in your browser. This works even if you change the file name or re-run the export.
That's it! With just a few clicks, you've exported your WooCommerce order data using the powerful WP All Export plugin. Isn't this a more flexible and customizable solution compared to the basic built-in export options?
Exporting your WooCommerce order data helps you share the information with third parties or integrate it with essential business tools.
Both WooCommerce and WordPress come with a built-in option to export order data in CSV and XML format.
While both these options are quick and easy, they're quite limited to give you the data exactly how you want.
This is where WP All Export and its WooCommerce add-on can help.
It includes features such as:
Ready to effortlessly export your WooCommerce order data? Get the WP All Export Plugin today!
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